AccountMate 7.4 for SQL Release Notes

April 21, 2008

Installation File Contents

The AccountMate 7.4 for SQL CD contains the following components:

· AccountMate 7.4 for SQL Program Files

· Microsoft Visual FoxPro 9.0 (Service Pack 2) Runtime Files

· Seagate Crystal Reports XI (Service Pack 1) Runtime Files

Bug Fixes

Refer to the AccountMate 7.4 for SQL/Express Maintenance Release Summary under the Maintenance and Technical Support section of the AccountMate Business Partner Home Page.

· Sorted by Control Number

· Sorted by Module

Important Changes

New Executive Summary

An Executive Summary is now accessible from the Power Toolbar. This screen provides a snap shot of the company’s current financial condition that can help managers quickly identify potential areas of concern. The following information is available for users to view on the screen or to print:

· Open sales orders, and period-to-date sales orders and shipments

· Backordered PO, and period-to-date purchase orders and receipts

· Receivable balance, un-invoiced shipments, and period-to-date invoices, receipts and adjustments

· Payable balance, accrued receipts, and period-to-date invoices, payments and adjustments

· Receivable and payable aging

· Total inventory value

· Total bank balance

User-Defined Line Description for GL Distribution Accounts

We have enhanced the AP and BR modules to allow users to input a transaction description for each GL distribution account. These descriptions are transferred to GL to facilitate reconciliation of AP and BR transactions with their corresponding accounting entries. Here’s how the enhancement is implemented in these two modules:

AP Invoice GL Distribution Line Description

A Line Item Description field has been added to the grid in the GL Distribution tab of the AP Invoice Transaction function. Any information entered in this new field will be used together with the invoice number as the description for the transaction entry of the corresponding GL Distribution Account in the General Ledger Listing. The AP Invoice Detail Report has also been enhanced to display the Line Item Description if the report is set to include GL Distribution.

BR Transactions GL Distribution Line Description

A Line Item Description field has been added to the grid in the GL Distribution tab of the following BR Transaction functions:

· Record Deposits/Other Receipts

· Record Checks/Other Disbursements

This new field takes its default value from the Description field in the Information tab; however, the actual description may be overwritten for each GL Distribution Account. Any information entered in the Line Item Description field will form part of the description for the transaction entry of the corresponding GL Distribution Account in the General Ledger Listing. The following Bank Transaction Reports have also been enhanced to display the Line Item Description if the reports are set to include GL Distribution:

· Unverified Receipt Report

· Verified Receipt Report

· Outstanding Disbursement Report

· Cancelled Disbursement Report

Option to Not Save Customer Credit Card Information for Future Use

Concern over identity theft has made consumers leery about sharing their credit card information. Even when dealing with regular vendors, consumers may still be uncomfortable about their credit card information being kept on file as this could fall into unscrupulous hands or the vendor’s system may be breached.

To address this concern, version 7.4 provides users the choice to save their customers’ credit card information for future use. The system can be configured not to update the customer record with the credit card that was used in transactions. This can be set for the company as a whole by unmarking the Save Credit Card Information checkbox in AR or SO Module Setup. Alternatively, this can be configured separately per customer by marking the said checkbox in AR or SO Module Setup; and then marking or unmarking the Save Credit Card Information checkbox in the Customer Maintenance\Settings tab. Even when customers have opted to keep their credit card on file, they may use a new credit card for a transaction and may not want that information stored in their records. Users can satisfy this requirement by marking or unmarking the Save Credit Card checkbox in the Payment/Bill To/Ship To tab of the SO or AR transaction functions.

Streamline Recording of PO Receipts

Line items on the same purchase order may be assigned to different warehouses; however, these items can only be received in one warehouse at a time. In earlier versions, once the PO # has been entered users can no longer change the warehouse entered on the PO Receive Goods screen. Users may find this system design a bit inflexible.

This process has been streamlined in version 7.4 as follows:

Automatically Update the Warehouse Field if All the Open PO Line Items are for the Same Warehouse

If all the open line items on a PO are assigned to just one warehouse and that warehouse is different from the one entered in the PO Receive Goods screen, the system will automatically update the warehouse on the screen with the one assigned to the open PO line items. This saves a few keystrokes and takes away the guess work for users working in a central business unit that records PO receipts for multiple warehouses.

Warn the User when the PO has no Open Orders for the Selected Warehouse

When multiple warehouses are assigned to the open PO line items and the warehouse entered in the PO Receive Goods screen is not one of those assigned to the PO, the system will warn the user that no items are to be received into the selected warehouse. This gives users the chance to select a different warehouse.

Ability to Change the Receiving Warehouse after the PO # has been entered

Users occasionally forget to change the default warehouse in the PO Receive Goods screen to the one for which they are recording PO receipts. In earlier versions, users cannot change this setting once the PO # has been entered. Starting with version 7.4, users can change the warehouse assigned to the transaction after the PO # has been entered provided that no Receive Quantity has been entered in the Line Items tab. Once the correct warehouse has been entered on the screen, the system will display just the PO line items with open quantities expected to be received into the selected warehouse. This gives users greater flexibility in case they miss a necessary step in the PO receipt process (i.e. selecting the correct receiving warehouse) while still maintaining the required controls to ensure that PO line items are correctly recorded as having been received into the designated warehouses.

Refine the Methods for Sorting Receipts in Record Bank Deposit

Users can click on any column heading in the Record Bank Deposit screen to sort the receipts that appear in the grid based on the data in the selected column. For example, by clicking on the Company column users can sort the receipts based on the customer’s Company Name. In version 7.4, this feature has been refined to make it even easier for users to select the receipts that were included in a bank deposit. In particular, these sorting options have been enhanced as follows:

· Sort by the Trs Date column: receipt records will be sorted by Transaction Date + Pay Code + Transaction #

· Sort by the Pay Code column: receipt records will be sorted by Pay Code + Transaction Date + Transaction #

Option to Add New Reason Codes during Cancel SO Open Order

Users may need to add new Reason Codes for the open sales orders that they are about to cancel. In earlier versions, they have to wait until they get to the Cancel SO Open Order grid or access another function that has a Miscellaneous Code drill down field to create these new Reason Codes. To facilitate the mass cancellation of open sales orders that users want to track, we have enhanced version 7.4 to allow the creation of new Reason Codes as users are setting the Cancel SO Open Order filter criteria. Simply click the Cancel Reason field caption to display the Miscellaneous Maintenance window where users can set up new Lost SO/SQ Reason Codes. With this enhancement, users can quickly create a new Reason Code and designate it as the default Cancel Reason for the open sales orders they want to cancel.

Ability to Configure Default Search Settings

AccountMate’s search functions include the options to Ignore upper/lower cases and/or Search for Contains. In earlier versions, there is no way to set a default value for either or both checkboxes. Version 7.4 has been enhanced to allow users to configure default settings for these checkboxes (by making changes in a system table), thereby making the search function more flexible.

Allow Users to Input Fractional Routing Numbers

Earlier AccountMate versions use a standard formula to calculate the fractional routing number that will be printed on AP and PR checks. However, not all banks subscribe to the same logic for their fractional numbers. Version 7.4 has been enhanced to provide greater flexibility in defining the fractional routing numbers that will be used with each bank account. Here’s how this enhancement works:

· The system uses the information entered in the Account #, Bank Routing # and Branch # fields of the Bank Account Maintenance function to determine the fractional routing #.

· If the fractional routing # populated by the system doesn’t match the one used by the bank, input the correct information in Line 1 and Line 2 of the Fractional Routing Number field in the Custom Check Setup window that is accessed from the Bank Account Maintenance function.

Customizable ACH Settings

The ACH feature was initially released with AccountMate 7.1. Of the various types of ACH formats available, AccountMate supports these two: 1) Corporate Cash Disbursements (CCD) for business to business transactions, and 2) Prearranged Payments and Deposits (PPD) for payroll direct deposits.

Since its introduction, we have received some feedback about specific requirements that certain banks have which others do not. To better address these bank-specific pre-requisites, we have enhanced the ACH feature in version 7.4 as follows:

Configure Optional ACH Fields for Each Bank Account

The Electronic Payments Association (NACHA) has provided guidelines that specify the mandatory and optional data that will be included in a valid ACH file. Since some banks are still using legacy systems to process direct deposit transactions, some of the data fields that NACHA has deemed optional are considered mandatory by these banks. To satisfy this need, version 7.4 allows users to configure the optional fields that their banks require. In order to simplify the setup process, all optional fields have been grouped together in the new Optional Fields tab of the Electronic Payment (ACH) Setup window that is accessed from the Bank Account Maintenance function. To use an optional field, simply enter the required information for that field.

Provide Interface for Users to Configure Debit Entry and Blocking Factor Records

In AccountMate 7.3, we introduced a feature that allows users to set up a bank account to include the debit entry record and/or blocking factor record in its ACH file. This is configured by manually updating specific fields for the bank account record in the company database.

To simplify the setup in version 7.4, these settings are configured using the Bank Account Maintenance function. Mark the Include Debit Entry Record checkbox or the Include Blocking Factor Record checkbox in the Optional Fields tab to activate either feature.

Use Company ID in Optional Fields

Some banks use the company ID to populate specific records in the ACH file for which other banks would use the immediate origin. To give users the flexibility to comply with either requirement, a new Company ID field has been added to the Optional Fields tab of the Electronic Payment (ACH) Setup window. To configure the system to use the company ID to populate certain fields in the ACH file, fill in the Company ID field; otherwise, leave it blank. If supplied, the Company ID will be used to populate the following fields in the ACH file:

· Field 5 of the Batch Header Record

· Field 6 of the Debit Entry Record

· Field 7 of the Batch Control Record

Provide the Means to Regenerate ACH Files

Users may need to resend ACH files to their banks. If for some reason they cannot locate the ACH file, there is no available function with which they can recreate the file in previous AccountMate versions. Version 7.4 is better equipped to meet this need. Simply select the bank and the range of checks numbers to include when regenerating an ACH file. This feature is available in both the AP and PR modules.

Option to Set Check Format per Bank Regardless of Country Tax Setup

In 2007, the Canadian Payments Association issued new check requirements for the purpose of implementing a new check processing system. Prior versions of AccountMate products already complied with the new requirements. However, the Canadian check format is used only when a company is set up as a Canadian company. AccountMate 7.4 is enhanced such that Canadian checks can be specified per bank account even when a company is set up as a non-Canadian company (e.g. a US company). Users who maintain bank accounts with financial institutions that have this requirement must set the Check Format to the Canadian option for the affected Bank Account Maintenance records, regardless of the Country Tax set up for the company. All other bank accounts that are not subject to this prerequisite must be set to the Standard Check Format.

Canadian users upgrading from a prior version are required to review each bank account record and change the Check Format to comply with each bank’s requirement.

Option to Process Payroll Checks and Electronic Payments Separately

Companies that offer direct payroll deposit to their employees may opt to use regular paper in lieu of check forms when printing the direct deposit paychecks. Other companies may use a different check number series to distinguish direct deposits from regular payroll checks. In both cases, users may prefer to process the direct deposit payroll and the regular payroll checks in separate batches.

To accommodate this need, version 7.4 has been enhanced as follows:

· A new checkbox is added between the Electronic Payment and Use Check columns in the Print Payroll Check grid. Mark this checkbox to select the applied payroll transactions that are to be paid.

· A Process Direct Deposit checkbox is added beneath the Print Payroll Check grid. When this checkbox is marked, the applied payroll transactions of those employees who are set up for Electronic Payment will be selected for payment.

· A Process Printed Check checkbox is also added beneath the Print Payroll Check grid. When this checkbox is marked, the applied payroll transactions of those employees who are not set up for Electronic Payment will be selected for payment.

Allow Printing of Payroll Checks for the Next Tax Year

Some companies process their payroll in such a way that the final pay period starts during the last few days of the current tax year and ends in the first few days of the new tax year. In such cases, the paychecks are usually issued and dated in the new tax year. However, if the company has not yet closed the current tax year, users in earlier AccountMate versions are unable to process the paychecks unless they are dated in the current tax year.

AccountMate 7.4 has addressed this situation by allowing users to process checks dated in the next tax year while the current tax year is still open. Such checks will be counted as part of the next tax year’s payroll. To ensure that the withholding taxes are calculated correctly, be sure to do the following:

1. Install the PR Tax Subscription Update for the next tax year before applying payroll for the last pay period of the current year where the pay period ends in the first few days of the new tax year.

2. When applying payroll for a pay period that starts in the current tax year and ends in the next, the system will generate a message asking the user if he/she wants to use the next year’s tax tables for the transaction. If the payroll transaction is to be paid in the next tax year, be sure to click “Yes” in response to the message; otherwise, click “No”.

Enhancements to the Local Tax Feature

Local withholding taxes may be affected differently by certain types of deductions. Also, companies may prefer to separately account for each local tax liability. Version 7.4 has been enhanced as follows to accommodate each company’s local tax feature requirements:

Configure the Pre-tax Deduction Setting by Local Tax Code

Users can now configure pre-tax deductions separately for each local tax code. To do this, select the applicable State Code in the State Taxes Reduction tab of the Deduction Maintenance function. The system will display in the Local Tax Code grid all the local tax codes set up for the selected state. Mark the checkbox of each local tax code for which the taxable gross amount is reduced by the deduction; otherwise, leave the checkbox unmarked.

Itemize the Local Tax Information in Payroll Reports

These Payroll reports have been enhanced to list separately the local tax information:

· Deduction File: State Taxability Report – enhanced to show the pre-tax deduction setting of each local tax code.

· Applied Payroll/Payment Report – enhanced to enumerate the local withholding tax amounts that constitute the total local withholding tax displayed for each applied payroll transaction.

· Check Register Report – enhanced to itemize the local withholding tax amounts that constitute the total local withholding tax displayed for each paid payroll transaction. This feature is available for all sorting options except Bank # + Check # and GL Account ID as these sorting options do not provide withholding tax information.

· Check stub – enhanced to list separately the local withholding tax amounts. This feature is currently available only with the long check form layout (i.e. Check Layout option 1 in PR Module Setup).

Support Different Withholding Tax Liability Account per Local Tax Code

Users have the option to assign a different withholding tax payable GL Account ID for each local tax code. This provides greater flexibility for companies that prefer to monitor separately their liability to each local tax agency while still accommodating the needs of other companies that wish to keep their setup simple. Here’s how to use this feature:

1. To assign a distinct withholding tax liability account (different from that in PR Module Setup) to a local tax code, mark the Overwrite Default checkbox in the Local Tax Code Maintenance screen of the affected local tax record; otherwise, leave this checkbox unmarked.

2. Enter in the Withholding Liability field the GL Account ID that should be used for the selected local tax code.

The system will use the GL Account ID in the Withholding Liability field for transactions involving local tax codes that use this feature. For all other local tax codes, the system will use the Local Withholding account in PR Module Setup.

Support Unlimited User-Definable Tiers for Each Paid Leave Code

In previous versions, users can only assign tier codes ranging from 1 to 9 to their Paid Leave Codes. This may not be enough for larger companies that need more than nine options.

In this version release, the system is enhanced to support tier codes that are made up of more than one digit. To further facilitate the use of the Paid Leave feature, users can define their own tier codes so they are easier to identify and remember.

To set up tier codes, right click the italicized Tier column heading in the Paid Leave Code Maintenance screen. This displays the Miscellaneous Maintenance window where users can create their own meaningful Leave Tier Codes. The codes can be any combination of numbers and/or letters but must not exceed 10 characters. Be sure to set the codes to Active so that they can be assigned to Paid Leave Code records.

Support EEO-4 Reporting

The U.S. Equal Employment Opportunity Commission collects data using a number of surveys. Previous AccountMate versions only support one survey type, which is the EEO-1 Report (a.k.a. Employer Information Report). In this version release, we have added one more type to the list of supported surveys. The EEO-4 Report (a.k.a. State and Local Government Report) is a survey collected from state and local governments. Participants of this survey are required to use a different set of EEO Class and Ethnic Code options than those who use the EEO-1 Report.

AccountMate 7.4 users who are subject to the EEO-4 survey must mark the State/Local Government checkbox of the EEO Reporting section in the PR Module Setup\General (2) tab to activate this feature. Users upgrading from a prior version must also review the Ethnic Codes and EEO Classes assigned to their employee records. Finally, they must use the EEO-4 Employment Data Report in lieu of the EEO-1 Employment Data Report.

Option to Print the Shipment On-Time Analysis Report for Past Due Shipments Only

A Past Due Shipments Only checkbox has been added to the Shipment On-Time Analysis Report. With this feature, the report can be used to identify which orders were shipped past the customer’s request date. This helps users more effectively monitor their shipments and identify trends in their shipment cycle that could indicate possible problem areas.

Various Report Enhancements

We have enhanced various functions to facilitate printing of certain reports:

Ability to Print Reports Immediately after Amending Certain Transactions

The following Transaction functions have been enhanced to allow users to print reports right after amending existing transaction records:

· AP Invoice Transactions – users can print or preview either the AP Invoice Summary Report or the AP Invoice Detail Report from the Save window after recording or amending a vendor invoice record.

· Create Invoice – users can print or preview the AR Invoice from the Save window after creating or amending a customer invoice record.

· Journal Entry Transactions – users can print or preview the Unposted Journal Entries Report from the Save window after creating or amending an unposted journal entry batch.

Option to Print/Preview Report After Saving Handwritten Check

Users now have the option to preview or print a simulation of the check immediately after saving a Post Handwritten Check transaction. This provides users a convenient alternative to the Check Register Report that can be generated from the Reports menu.

Replace Invoice Type Option Group with Checkboxes in the AP Invoice Summary/Detail Reports

When printing the AP Invoice Summary Report or the AP Invoice Detail Report in earlier AccountMate versions, users could either choose to include all invoices or include only the regular invoices, only the debit invoices, or only the prepayment invoices. Starting in version 7.4, these mutually exclusive option groups have been replaced by checkboxes. This gives users more flexibility to apply whichever filter(s) they require to get the information they need from these two reports. For example, by marking the Include Regular Invoices and the Include Debit Invoices checkboxes they can configure these reports to provide the information they need to validate the Accounts Payable GL Account ID balance.

Additional Sorting and Filter Options for the AR Print Invoice Function

We have enhanced the Print Invoice function in the AR module by adding the ability to sort the output by Salesperson # and/or filter the report for a range of salesperson numbers. This makes the report easier and more flexible to use.

AccountMate SQL/Express Upgrades Handled by Standard Conversion Program

To simplify the upgrade process and the download of conversion programs, we have merged the AccountMate SQL/Express upgrade scripts with the standard utility we provide for AccountMate LAN conversions. Remember to read the updated instructions before using the new data conversion program. Not only the user interface has changed, a number of enhancements have also been added to the new data conversion program.

Launching the AccountMate Administrator program in version 7.4 will no longer trigger the upgrade process; however, the system will still display a reminder to run the external conversion utility to upgrade the company databases to the new version.

Modified File Name for Patch Lists

We have revised the file naming convention for the patch list file (i.e. Patches.txt). To facilitate identification of the patch list file installed in the system, the AccountMate build number will form part of the file name. For example, the patch list for AccountMate 7.4 for SQL will bear the name Patches_MS704.txt.

We have also enhanced the system to recognize the patch list file for both the SQL and Express product lines as long as they are for the correct AccountMate version. Thus, AccountMate 7.4 for SQL will read both the Patches_MS704.txt and Patches_MD704.txt files. If both files are installed in the Patches folder, the two lists will be combined to determine the supported patches.

Show Value Being Translated If Translation Record Does Not Exist

This next enhancement is intended for AccountMate Resellers who modify the system for their own use or on behalf of their end users. In previous versions, the system generates an empty message box when it executes an AmTranMemo(<cObject value>) function that does not have a corresponding record in AMM_ENGL.DBF. To make it easier for the modifier to correct the record in AMM_ENGL.DBF, the system has been enhanced to show the value being translated if the matching translation record cannot be found.

Hardware/Software Requirements

Before installing a demo or live copy of AccountMate 7 for SQL, verify that the servers and workstations meet the hardware and software requirements for installing and running AccountMate. Note: Actual requirements may vary based on the operating system and database used in each installation. Provisions must also be made for any additional applications and files installed with AccountMate.

Recommended Hardware Configurations

	Database Server	File Server (optional)	Workstation
Processor	Pentium 4	Pentium 4	Pentium 4
Memory	1 GB	1 GB	512 MB
Hard Drive	20 GB Free Space	2 GB Free Space	2 GB Free Space

Database Server Requirements:

The database server should meet the following minimum requirements: 

CPU:

Pentium III

Memory:

512 MB

Hard Drive:

5.0 GB Free Space 

Operating System:

Windows Server 2003 Standard Edition (SP1) or

Windows Server 2003 Enterprise Edition (SP1) or

Windows 2000 Server (SP4) or

Windows 2000 Advanced Server (SP4) or

Windows Small Business Server 2003 (SP1)

Database:

Microsoft SQL Server 2005 Standard Edition (SP1) or

Microsoft SQL Server 2005 Enterprise Edition (SP1) or

Microsoft SQL Server 2005 Workgroup Edition (SP1) or

Microsoft SQL Server 2005 Express Edition (SP1)* or

Microsoft SQL Server 2000 Standard Edition (SP4) or

Microsoft SQL Server 2000 Enterprise Edition (SP4)

*For Microsoft SQL Server 2005 Express Edition users only: Before you install SQL Server 2005 Express Edition, you must install the .NET Framework 2.0. To download .NET Framework 2.0 and view information on other system requirements for SQL Server 2005 Express Edition, visit http://msdn.microsoft.com/vstudio/express/sql/download/.

File Server Requirements (Optional):
A File Server is optional but recommended to enhance performance. You can install the AccountMate 7 for SQL application on a file server and map all workstations to it, freeing up resources on the database server to obtain optimum performance on its data processing duties. Note: Under this setup, you do not need to install the AccountMate 7 for SQL application on each workstation. You only need to install the run-time library on each workstation. To do this, select the "Compact" installation type when running the program installer (AccountMate CD). Each application server must meet the following minimum requirements:
CPU:	Pentium III
Memory:	512 MB
Hard Drive:	1.0 GB Free Space
Operating System:	Windows Server 2003 Standard Edition (SP1) or
	Windows Server 2003 Enterprise Edition (SP1) or
	Windows 2000 Server (SP4) or
	Windows 2000 Advanced Server (SP4) or
	Windows Small Business Server 2003 (SP1)
Workstation Requirements:
Each workstation that will be connected to the database server must meet the following minimum requirements:
CPU:	Pentium III
Memory:	256 MB
Hard Drive:	1.0 GB Free Space
Operating System:	Windows XP Professional (SP2)** or
	Windows 2000 Professional (SP4)
	Windows Vista
**For XP SP2 users only: If you have enabled Windows Firewall, contact your IT administrator for proper configuration to enable incoming network connections.
Note: Please consult your AccountMate Reseller or System Administrator to confirm the optimal configuration to suit your specific needs.

Additional Software Requirements for Modification (Optional)

· Visual FoxPro 9.0 (SP2)

· Crystal Reports XI (SP1)

· Microsoft SQL Server 2005 or 2000 Utilities

Installation Guide

Pre-installation Checklist

Use the following checklist as a guide when installing a live copy of AccountMate 7 for SQL:

1. Verify compliance with the System Requirements.

2. Install Microsoft SQL Server if you have not previously done so. Be sure to select the Mixed Mode setting in order to support both SQL and NT Authentication; then, follow Microsoft’s guidelines to complete the installation. After installing Microsoft SQL Server, be sure to reboot the database server to start the SQL Server Service.

3. Verify that you have administrative rights to the computer where you are installing a live copy of AccountMate 7; otherwise, the VFP run-time libraries and Crystal Report drivers in the Windows folder will not be properly registered.

4. Exit all Windows programs before starting the installation.

Quick Install Guide

1. Insert the AccountMate CD into your CD-ROM drive to automatically start the installation. If the installer program does not start automatically, double-click Setup.exe in the AccountMate CD to display the AccountMate Setup window.

2. Click Next to display the License Agreement window. Read and accept the License Agreement; then, click Next to proceed.

3. View the AccountMate 7 for SQL ReadMe in the Information window; then, click Next to proceed.

4. In the Choose Destination Location window, perform either one of these steps:

4.1.	Accept the default destination folder; or
4.2.	Select a different destination folder by clicking the Browse button to open a Choose Folder window; then, select the folder where you want to install the AccountMate program.

5. Click Next to proceed to the Setup Type window. Choose from the following installation types:

5.1.	Typical - installs AccountMate program files (application) into the destination folder and the run-time library in your local workstation; recommended for Client installations that run the AccountMate program locally on each computer
5.2.	Compact - installs run-time files in your local workstation; recommended for Workstation installations that run the AccountMate program from a mapped folder to a file server
5.3.	Custom - gives users the option to enter the AccountMate product key and select the components to be installed; recommended for File Server installations

6. If you chose Custom Setup, the installer will display the Product Key window; otherwise, proceed to step 10.

7. In the Product Key window, enter the 25-character AccountMate Product Key that was supplied to you upon purchase of the software. If the product key you enter is invalid, the software will not be installed. If you have problems with your Product Key, contact your AccountMate Reseller or AccountMate Customer Service.

8. Click Next to proceed to the Select Components window.

9. In the Select Components window, choose from among the following components to install:

9.1.	Program Files - includes all AccountMate executable files that allow you to run the main AccountMate program and all its functions and reports
9.2.	Administrator Program - installs the AccountMate Administrator program needed to activate the AccountMate modules, install license file, create companies in AccountMate, and manage group and user access rights among other functions
9.3.	Run-time Files - installs the Visual FoxPro, Crystal Reports and other run-time libraries necessary to run AccountMate functions and reports
9.4.	Source Code - includes all source code modules purchased. The installer will list the modules for which you purchased source code; mark the checkbox beside each module listed to install the source code files into the specified destination folder. Access to this option and the selection of modules shown will depend on the AccountMate Product Key you entered.
NOTE: The Source Code option will be unavailable if you did not enter a valid Product Key or if the Product Key you entered excluded source code.

10. Click Next to proceed to the Select Program Folder window. Accept the default or define your own program folder name.

11. Click Next to start the installation. When the installation is complete, click Finish to exit the AccountMate Setup.

12. To create the system and sample company databases, you must first launch the AccountMate Administrator program either from your desktop or from the AccountMate program folder.

12.1.	Specify the name of the SQL server instance to which AccountMate will connect.
12.2.	When prompted for the supervisor password, enter the default password “go.”
12.3.	In the Select Country Tax for Sample Company window, select from the drop down list the desired country tax for the sample company.
12.4.	Specify the SQL Server data directory where you want to store the AccountMate databases. Accept the default or select a different SQL Data Directory.
12.5.	If the SQL server is installed in another computer, specify in the Mapped as Directory field the drive letter and the shared network folder to which you mapped the physical location on the database server where the AccountMate databases will be stored. If you are physically running AccountMate at the same computer where the SQL server data directory is located, the Mapped as Directory should be the same as the SQL Data Directory.
12.6.	Click the Install button; when you see a message asking you to confirm whether you are ready to proceed with the installation, click Yes to start the creation of the system and sample company databases.
12.7.	When shown a message stating that the installation of the system and sample company databases is complete, click OK.

13. In the AccountMate Administrator program, perform the following:

13.1.	Verify or enter the AccountMate Product Key and activate the modules you want to use.
13.2.	Install the License File, input the Maintenance Key and, if applicable, the PR Tax Subscription Key.
13.3.	Create the live company database(s).
13.4.	Define password policy.
13.5.	Set up groups and users, and assign access rights.

14. Launch the AccountMate application and log in with the user name and password that you set up through the AccountMate Administrator program.

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