AccountMate 7.6 for Express Release Notes

November 20, 2009

Installation File Contents

The AccountMate 7.6 for Express CD contains the following components:

Bug Fixes

Refer to the AccountMate 7.6 for SQL/Express Maintenance Release Summary under the Maintenance and Technical Support section of the AccountMate Business Partner Home Page.

Important Changes

Supports Windows 7

 

This latest product release supports Windows 7 workstations. For more information about the supported operating systems, refer to the Hardware/Software Requirements section of this document.

 

Enhanced Projected Material Requirement Report

 

We have enhanced the Projected Material Requirement Report to facilitate work order scheduling and material requirements planning. The changes include:

 

Option to Display Purchase Order Backorder Quantities

 

We have added a checkbox called Show PO Backorder Quantity to the report interface. This feature is available when the report is sorted by Order Date or Request Date.

 

When the checkbox is marked, the report will:

 

·          List all the purchase orders that have open orders for the component items that will be used in various work orders.

·          Show in the On-order Qty field the number of PO backordered units for each component item included in the report.

·          Show in the Net Qty field the quantity that is left on a given day after deducting each work order’s required quantity from the available and on-order quantities.

 

This feature gives users the ability to more effectively forecast the number of units available for them to sell or use after deducting the quantities that will be required to process existing work orders.

 

Option to List Components with Insufficient Quantities Only

 

A checkbox called Exclude Components not in Shortage has been added to the report interface. This feature allows users to generate this report specifically for items that do not have sufficient quantities to meet the demand during a specific period. Armed with this information, users can initiate the necessary processes to replenish their supply of raw materials.

 

Data Filter Options Added to the Purchase Requirement Report

 

We have added some more data filter options to the Purchase Requirement Report to make it easier for the user to narrow down the results to specific items. The following filter options have been added:

 

·          Items Suggested to be Reordered – use this option to include only those items which have available quantities that are less than the reorder point.

·          Items Out of Stock – use this option to include only those items which have zero or negative available quantities.

·          Active Items Only

·          Inactive Items Only

 

These changes are designed to help users focus on the items that must be reordered to meet the demand.

 

Option to Filter AP Aging Reports by Due Date

 

We have added the option to filter the Accounts Payable invoices that will be included in the Past-Due Aging Report and the Forecast Aging Report by their due dates. To use this filter option, unmark the “All” checkbox next to the Due Date field and enter the due date range of the invoices you want to see in the report. This enhancement gives users the ability to prioritize invoices that are already due or about to become due thereby helping them to more effectively manage the company’s payables.

 

Option to Accumulate Paid Leave for Overtime Work

 

Users can now set up overtime earning codes to accrue paid leave hours. This is to accommodate the requirements of those companies who grant their employees paid leave benefits for the time that they work in excess of regular hours. This is especially useful in those situations where the paid leave benefits that employees can earn are based on the number of hours they work (i.e. regular and overtime) during a pay period.

 

W-2 Code for Employer Contributions to Health Savings Account

 

The system is enhanced to track and report deductions that represent employer contributions to a health savings account. This enhancement includes the following changes:

 

New W-2 Code in Deduction Maintenance

We have added the option “W – Employer Contribution to Health Savings Account” to the existing W-2 Codes in Deduction Maintenance. Assign this option only to deductions that must be reported as Code W in Box 12 of the W-2 form.

 

Automatically Populate Box 12 with Value of HSA Contributions

The system will now automatically populate Box 12 on the W-2 form with the sum of employer and employee (if applicable) contributions to a health savings account. The value will come from the deduction records that are assigned the W-2 Code “W – Employer Contribution to Health Savings Account”.

 

Option to Hide Earning and Deduction Details in PR Check Register Report

 

In previous versions, the PR Check Register Report listed in detail the earning codes and deductions included in the employee’s pay. This resulted in a multi-page report that may provide more information than some users need. To simplify the report, we have added two options that allow users to hide the earning and/or deduction details if they do not want or need to see it.

 

·          Suppress Earning Details – use this option if you do not want to list the earning codes used in the employee’s payroll transaction. The report will still show the total hours and amount of the employee’s earnings during the pay period.

 

·          Suppress Deduction Details – use this option if you do not want to list the deduction codes applied to the employee’s payroll. The report will still show the total amount subtracted from the employee’s wages in the form of payroll deductions.

 

New Option to Sort GL Transfer Report by Fund + GL Account ID

 

Users can now sort the GL Transfer Report by Fund + GL Account ID. They also have the ability to filter the report for a range of fund IDs. This helps users to more effectively review and analyze how recorded transactions affect the account balances of each fund that the company maintains.

 

This feature only applies to companies that are set up for fund accounting.

Hardware/Software Requirements

Before installing a demo or live copy of AccountMate 7 for Express, verify that the servers and workstations meet the hardware and software requirements for installing and running AccountMate. Note: Actual requirements may vary based on the operating system and database used in each installation. Provisions must also be made for any additional applications and files installed with AccountMate.

 

Recommended Hardware Configurations

 

Database Server

File Server (optional)

Workstation

Processor

Pentium 4

Pentium 4

Pentium 4

Memory

1 GB

1 GB

512 MB

Hard Drive

20 GB Free Space

2 GB Free Space

2 GB Free Space

Database Server Requirements:

The database server must meet the following minimum requirements: 

Processor:

Pentium III

Memory:

512 MB

Hard Drive:

5.0 GB Free Space 

Operating System:

Windows Server 2008 Standard Edition or

 

Windows Server 2008 Enterprise Edition or

Windows Server 2003 Standard Edition (SP1) or

Windows Server 2003 Enterprise Edition (SP1) or

Windows 2000 Server (SP4) or

Windows 2000 Advanced Server (SP4)

Database:

Microsoft SQL Server 2008 Express Edition* or

 

Microsoft SQL Server 2005 Express Edition (SP1)**

 

*For Microsoft SQL Server 2008 Express Edition users only: Before you install SQL Server 2008 Express Edition, you must install the .NET Framework 3.5 (SP1). For more information about the system requirements for SQL Server 2008 Express Edition, visit http://www.microsoft.com/express/sql/register/.

 

**For Microsoft SQL Server 2005 Express Edition users only: Before you install SQL Server 2005 Express Edition, you must install the .NET Framework 2.0. For more information about the system requirements for SQL Server 2005 Express Edition, visit http://www.microsoft.com/express/sql/previous/register.aspx.

 

 

File Server Requirements (Optional): 

A File Server is optional but recommended to enhance performance. You can install the AccountMate 7 for Express application on a file server and map all workstations to it, freeing up resources on the database server to obtain optimum performance on its data processing duties.

Note: Under this setup, you do not need to install the AccountMate 7 for Express application on each workstation. You only need to install the run-time library on each workstation. To do this, select the "Compact" installation type when running the program installer (AccountMate CD).

Each application server must meet the following minimum requirements:

Processor:

Pentium III

Memory:

512 MB

Hard Drive:

1.0 GB Free Space

Operating System:

Windows Server 2008 Standard Edition or

 

Windows Server 2008 Enterprise Edition or

Windows Server 2003 Standard Edition (SP1) or

Windows Server 2003 Enterprise Edition (SP1) or

Windows 2000 Server (SP4) or

Windows 2000 Advanced Server (SP4)

 

Workstation Requirements:

Each workstation that will be connected to the database server must meet the following minimum requirements:

Processor:

Pentium III

Memory:

256 MB

Hard Drive:

1.0 GB Free Space

Operating System:

Windows 7 or

Windows Vista or

Windows XP Professional (SP2)*** or

Windows 2000 Professional (SP4)

***For Windows XP Professional SP2 users only: If you have enabled Windows Firewall, contact your IT administrator for the proper configuration to enable incoming network connections.

 

Note: Please consult your AccountMate Solution Provider or System Administrator to confirm the optimal configuration to suit your specific needs.

 

 

Additional Software Requirements for Modification (Optional)

Installation Guide

Pre-installation Checklist

 

Use the following checklist as a guide when installing a live copy of AccountMate 7 for Express:

1.       Verify compliance with the System Requirements.

2.       Install Microsoft SQL Server if you have not previously done so. Be sure to select the Mixed Mode setting in order to support both SQL and NT Authentication; then, follow Microsoft’s guidelines to complete the installation. After installing Microsoft SQL Server, be sure to reboot the database server to start the SQL Server Service.

3.       Verify that you have administrative rights to the computer where you are installing a live copy of AccountMate 7; otherwise, the Microsoft and Crystal Reports run-time libraries in the Windows folder will not be properly registered.

4.       Exit all Windows programs before starting the installation.

Quick Install Guide

1.       Insert the AccountMate CD into your CD-ROM drive to automatically start the installation. If the installer program does not start automatically, double-click Setup.exe in the AccountMate CD to display the AccountMate Setup window.

2.       Click Next to display the License Agreement window. Read and accept the License Agreement; then, click Next to proceed.

3.       View the AccountMate 7 for Express ReadMe in the Information window; then, click Next to proceed.

4.       In the Choose Destination Location window, perform either one of these steps:

4.1.

 

Accept the default destination folder; or

4.2.

 

Select a different destination folder by clicking the Browse button to open a Choose Folder window; then, select the folder where you want to install the AccountMate program.

 

5.       Click Next to proceed to the Setup Type window. Choose from the following installation types:

5.1.

 

Typical - installs the AccountMate program files (application) into the destination folder and the run-time library in your local workstation; recommended for Client installations that run the AccountMate program locally on each computer

5.2.

 

Compact - installs the run-time files in your local workstation; recommended for Workstation installations that run the AccountMate program from a mapped folder to a file server

5.3.

 

Custom - gives users the option to enter the AccountMate product key and select the components to be installed; recommended for File Server installations

 

6.       If you choose Custom Setup, the installer will display the Product Key window; otherwise, proceed to step 10.

7.       In the Product Key window, enter the 25-character AccountMate Product Key that was supplied to you upon purchase of the software. If the product key you enter is invalid, the software will not be installed. If you have problems with your Product Key, contact your AccountMate Solution Provider or AccountMate Customer Service.

8.       Click Next to proceed to the Select Components window.

9.       In the Select Components window, choose from among the following components to install:

9.1.

 

Program Files - includes all AccountMate executable files that allow you to run the main AccountMate program and all its functions and reports

9.2.

 

Administrator Programs - installs the AccountMate Administrator program needed to activate the AccountMate modules, install license file, create companies in AccountMate, and manage group and user access rights among other functions

9.3.

 

Source Code Files - includes all source code modules purchased. The installer will list the modules for which you purchased source code; mark the checkbox beside each module listed to install the source code files into the specified destination folder. Access to this option and the selection of modules shown will depend on the AccountMate Product Key you entered.

9.4.

 

Run-time Files - installs the run-time libraries necessary to run AccountMate functions and reports


NOTE: The Source Code option will be unavailable if you did not enter a valid Product Key or if the Product Key you entered excluded source code.

 

10.   Click Next to proceed to the Select Program Folder window. Accept the default or enter your own program folder name.

11.   Click Next to start the installation. When the installation is complete, click Finish to exit the AccountMate Setup.

12.   To create the system and sample company databases you must first launch the AccountMate Administrator program either from your desktop or from the AccountMate program folder.

12.1.

 

Specify the name of the SQL server instance to which AccountMate will connect.

12.2.

 

When prompted for the supervisor password, enter the default password “go.”

12.3.

 

In the Select Country Tax for Sample Company window select from the drop down list the desired country tax for the sample company.

12.4.

 

Specify the SQL Server data directory where you want to store the AccountMate databases. Accept the default or select a different SQL Data Directory.

12.5.

 

If the SQL server is installed in another computer, specify in the Mapped as Directory field the drive letter and the shared network folder to which you mapped the physical location on the database server where the AccountMate databases will be stored. If you are physically running AccountMate at the same computer where the SQL server data directory is located, the Mapped as Directory should be the same as the SQL Data Directory.

12.6.

 

Click the Install button; when you see a message asking you to confirm whether you are ready to proceed with the installation, click Yes to start the creation of the system and sample company databases.

12.7.

 

When shown a message stating that the installation of the system and sample company databases is complete, click OK.

 

13.   In the AccountMate Administrator program, perform the following:

13.1.

 

Verify or enter the AccountMate Product Key and activate the modules you want to use.

13.2.

 

Install the License File, input the Maintenance Key and, if applicable, the PR Tax Subscription Key.

13.3.

 

Create the live company database(s).

13.4.

 

Set the password policy.

13.5.

 

Set up groups and users, and assign access rights.

 

14.   Launch the AccountMate application and log in with the user name and password that you set up using the AccountMate Administrator program.

 

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